Electronic Invoicing: Inetum, A Trusted Partner for a Smooth Transition

As the legal obligation approaches, the question is no longer whether companies should prepare for electronic invoicing, but how they can successfully make the transition without disrupting their business.

At Inetum, Sage X3 integrator, we have chosen to anticipate the challenges of this structural reform. Recently interviewed by Sage, our Managing Director reiterated our commitment to supporting our customers step by step, with a proven methodology, strong alignment with the Sage strategy, and in-depth knowledge of the field.

A Reform that Goes far Beyond Simple E-invoicing

Often perceived as a technical evolution of dematerialization, e-invoicing reform actually involves the rigorous adoption of VAT management rules and the circulation of accounting flows. It is based on four pillars:

• E-invoicing, or receiving and issuing invoices in electronic format via a public or private platform (PDP).
• E-reporting, or making declaration to the tax authorities of invoicing data for BTC sales, Web sales, exempt sales and payments.
• Directory management.
• Invoice status tracking.

This reform requires the reliability of third-party and invoice data to be improved, as well as the redesign of certain processes corresponding to 36 use cases (down payments, discounting), sometimes including a major ERP update. These are not subjects that can be improvised upon.

A Structured Approach for each Customer

For Inetum, each customer has a specific set of needs. That is why we have designed a six-step approach built around the functional building blocks offered by Sage:

1. Individual diagnosis with a dedicated consultant, to define the challenges and build an action plan;
2. VAT impact analysis: flow mapping, third-party database quality, management of specific use cases;
3. Data reliability with the Sage Data Clean & Control module;
4. Definition of PDP strategy, with a focus on Sage Network and its add-ons (Sage Connect, natural interfacing);
5. Implementation of PDP in Sage X3;
6. Post-project monitoring to support usage and development.

Our expertise enables us to quickly identify warning signs (multiple business activities, heterogeneous systems, complex VAT, outdated ERP versions, etc.) and to prioritize the necessary actions.

Why choose Sage Network?

We chose to recommend the Sage Network solution for its functional coverage and ease of integration:

• This is the most comprehensive and cost-effective PDP on the market for Sage X3 customers.
• In many cases, it is already integrated into the ERP subscription.
• It offers a collaborative portal (Sage Connect) to facilitate interaction with customers and suppliers.
• It is compatible with French and European requirements (PEPPOL network, VIDA, etc.).

Anticipate to Avoid Ramifications

The postponement of the regulatory timetable may have slowed awareness, but the reform remains unavoidable. Better to anticipate and sidestep possible side effects:

• Workload issues for in-house teams.
• Penalties for non-compliance with deadlines or formats.
• Invoicing errors, disputes or late payments.
• Technical emergencies at a time when editors are already saturated.

We are convinced that a successful transition depends on a combination of business expertise, appropriate tools and human-led support. This is our commitment, along with Sage.

➡ Would you like to find out more about our approach or assess your level of readiness?

Contact our experts for a personalized analysis: comm.ccsage@inetum.fr