Hubtobee Flex

Hybrid organization raises new issues: ​

• Who will be at the office tomorrow?​
• Where will my colleagues be sitting?​
• When is the best time to meet up with them?​

The Hubtobee Flex solution offers a shared calendar where all employees can manage and declare their work schedule for each day of the week. The system of customized communities allows everyone to choose how they want to share information and thus facilitate the organization of teams according to their needs for working face to face.​ ​

Hubtobee Flex lets you organize teamwork based on the shared needs of employees. ​ ​

The hybrid organization must not overburden management with new control or supervision tasks: ​

• Who sits where?​
• Are the health rules regarding occupancy rate respected?​
• Are teams organized in accordance with the company's policy?​

Hubtobee Flex offers a set of features to support management in running a flexible organization:

• Define and comply with the company's policy to frame staff planning.​
• Approve workflow to check and confirm the response to operational needs.​
• Dashboards and analysis indicators.​

Hubtobee Flex integrates business needs for a more efficient collective organization.

Hybrid organization leads to a new relationship to space: ​

• What should the site's occupancy rate be over the next few weeks?​
• What is the real occupancy rate of workspaces?​
• Should the number of workstations be maintained?​ ​

This new relationship to space may involve the deployment of a Hot Desking approach for all or some of the employees. With Hubtobee Flex, assets are broken down into workspaces and meeting rooms. Integrated into the employee calendar, these resources become bookable and usable according to needs and availability. The manual declaration of resource use and the installation of intelligent sensors makes it possible to share a complete view on the use and situation of the different spaces.​ ​

Hubtobee Flex integrates space into the collective organization for better optimization.

Hubtobee Flex is based on existing data from your Human Resources information system. ​

Based on your asset management tool or created in Hubtobee Flex, your workspaces come to life and become a component of your daily organization.

Modelling the company policy on teleworking, defining specific team constraints, authorizing access to work locations... Hubtobee Flex allows you to model the set of rules that will define your hybrid and flexible organization..​

From provisional scheduling to booking a meeting room, Hubtobee Flex offers an interface dedicated to employees. In Desk and/or mobile version, Hubtobee accompanies your employees throughout their day.​

The Hubtobee solution has built-in occupancy sensors to facilitate the daily life of employees, identify discrepancies or anomalies, and optimize the use of space. Supervision and event logs become rich sources of information.​

The Hubtobee Flex solution provides dashboards and statistics to the various departments concerned. ​

For Human Resources: monitoring of company policies through forecasts, actual situation, and variances, ​

For Facility Management: forecast and actual use of space, ways to optimize.​

A wealth of information to support and accompany this new work organization..​ ​

Hubtobee Flex is accessible anytime and anywhere. The Cloud approach allows you to forget about technical details and focus on your organization. Your data are unique! They are stored in France and in a secure space that is entirely dedicated to you..​

From user support to the configuration of user paths, the Services team is there to help you throughout your project. Our project approach is inspired by agile approaches with short cycles to allow you to quickly get to grips with the various modules..​.