Hubtobee Flex

Hubtobee Flex​

Innovation for everyday life​

Historically, crises have inspired the most significant changes to our way of living and working. The COVID-19 pandemic has forced companies to adapt to teleworking, but has also highlighted how a flexible workspace can benefit both the company and its employees. Discover our new digital tool that can mitigate the challenges and promote the benefits of a flexible office while making it easier to keep your employees connected.​ ​

Business Model

Flex comes in 3 version levels. ​ The cost depends on:​ - Level of the version​ - Number of employees​ - Contract term

  • Identity Management​
  • Employee management​
  • Space management (buildings and parking)​
  • Capacity management in terms of health regulations​
  • Management of the organization​
  • Communities​ Modelling of telework agreement​
  • Provisional workforce planning ​
  • Sharing schedules​ Predictive indicators (occupancy...)​
  • Management of shared resources (option)
  • Real-time presence management​
  • Telework declaration​
  • Real-time supervision of workspaces​
  • Forecasted/actual indicators on:​
    • Workspace management,​
    • Teleworking arrangements​
    • Organization of employees​ ​
  • Occupancy sensors for Offices and Meeting Rooms (Option)
  • Flex advanced ​
  • Managing local requirements​
  • Space consumption ratio per organizational unit for internal billing​ ​
  • Workspace analysis and optimization (simulator) - Option​

Teleworking or hybridization of the organization: 3 key challenges!​

A comprehensive solution enabling you to meet the 3 challenges of a hybrid organization​

Hybrid organization raises new issues: ​

  • Who will be at the office tomorrow?​
  • Where will my colleagues be sitting?​
  • When is the best time to meet up with them?​

The Hubtobee Flex solution offers a shared calendar where all employees can manage and declare their work schedule for each day of the week. The system of customized communities allows everyone to choose how they want to share information and thus facilitate the organization of teams according to their needs for working face to face.​ ​

Hubtobee Flex lets you organize coworking based on the shared needs of employees. ​ ​

The hybrid organization must not overburden management with new control or supervision tasks: ​

  • Who sits where?​
  • Are the health rules regarding occupancy rate respected?​
  • Are teams organized in accordance with the company's policy?​

Hubtobee Flex offers a set of features to support management in running a flexible organization:

  • Define and comply with the company's policy to frame staff planning.​
  • Approve workflow to check and confirm the response to operational needs.​
  • Dashboards and analysis indicators.​

Hubtobee Flex integrates business needs for a more efficient collective organization.

Hybrid organization leads to a new relationship to space: ​

  • What should the site's occupancy rate be over the next few weeks?​
  • What is the real occupancy rate of workspaces?​
  • Should the number of workstations be maintained?​ ​

This new relationship to space may involve the deployment of a Flex Office approach for all or some of the employees. With Hubtobee Flex, assets are broken down into workspaces and meeting rooms. Integrated into the employee calendar, these resources become bookable and usable according to needs and availability. The manual declaration of resource use and the installation of intelligent sensors makes it possible to share a complete view on the use and situation of the different spaces.​ ​

Hubtobee Flex integrates space into the collective organization for better optimization.

A single solution for work hybridization and space optimization​

Simplify the daily organization of teleworking.​

Hubtobee Flex is based on existing data from your Human Resources information system. ​

Based on your asset management tool or created in Hubtobee Flex, your workspaces come to life and become a component of your daily organization.

Modelling the company policy on teleworking, defining specific team constraints, authorizing access to work locations... Hubtobee Flex allows you to model the set of rules that will define your hybrid and flexible organization..​

From provisional scheduling to booking a meeting room, Hubtobee Flex offers an interface dedicated to employees. In Desk and/or mobile version, Hubtobee accompanies your employees throughout their day.​

The Hubtobee solution has built-in occupancy sensors to facilitate the daily life of employees, identify discrepancies or anomalies, and optimize the use of space. Supervision and event logs become rich sources of information.​

The Hubtobee Flex solution provides dashboards and statistics to the various departments concerned. ​

For Human Resources: monitoring of company policies through forecasts, actual situation, and variances, ​

For Facility Management: forecast and actual use of space, ways to optimize.​

A wealth of information to support and accompany this new work organization..​ ​

Hubtobee Flex is accessible anytime and anywhere. The Cloud approach allows you to forget about technical details and focus on your organization. Your data are unique! They are stored in France and in a secure space that is entirely dedicated to you..​

From user support to the configuration of user paths, the Services team is there to help you throughout your project. Our project approach is inspired by agile approaches with short cycles to allow you to quickly get to grips with the various modules..​.

Hubtobee Flex is accessible anytime and anywhere. The Cloud approach allows you to forget about technical details and focus on your organization. Your data are unique! They are stored in France and in a secure space that is entirely dedicated to you..​

From user support to the configuration of user paths, the Services team is there to help you throughout your project. Our project approach is inspired by agile approaches with short cycles to allow you to quickly get to grips with the various modules..​

Partners

Hubtobee Flex is Inetum's alliance with Hubtobee, to imagine a digital solution to accompany companies towards the hybridization of the workplace and to provide employees with the necessary tool to organize and maintain the link with each other.​ ​

Hubtobee Travel is a collaborative platform that connects colleagues via business travel to optimize travel and create agility between employees.​

A tool to show your full potential for flexibility​

By providing functional modules that can be configured to meet the needs of the 3 main dimensions of a flexible workplace​

  • Technical data and identity​
  • Reference data​
  • Enhanced data​
  • Daily processes​
  • Analyses and optimisations​
  • Smart services​